Separating Business And Personal Finances

Money management is one of the most difficult tasks that a small business owner must face. In the early days, you may have a very uneven income stream, putting out personal funds for startup expenses and operating at a loss. As your business grows, it may become your primary source of personal income. Especially if you work alone or have only a few employees, it is easy for your business finances and personal finances to become intertwined. However, for many reasons, it is important that the two remain separate and distinct. Provided here is a guide to separating your finances.

Why Should I Separate My Finances?

The most important reason for separating your business and personal finances is for tax purposes. You may be entitled to certain deductions for your business, such as expenses for your home office and a mileage allowance for your vehicle. Many of these deductions are not available to individual taxpayers, only to businesses. Likewise, you may be responsible for paying certain taxes on your business that do not apply to your personal income. Separating your finances is the only way to ensure that you properly follow all tax laws and receive all advantages to which you are entitled by law.

Another important reason for separating your finances is the development of a paper trail. If you need to obtain money for the business through grants or loans, you will be expected to show certain financial reports that demonstrate the business’ performance. If your finances are separated it will be much easier to determine which income and expenses belong to the business itself.

Separating your finances can help you decide how best to grow and develop the business as well. You will be able to see the areas in which the business excels as well as those areas in which it needs some extra help. You can generate targeted, accurate reports and financial statements that show at a glance how the business performs in various areas.Painless Billing

How Can I Separate My Finances?

The easiest way to separate your business and personal finances is to open a business bank account. If you use credit to make business-related purchases, apply for a card in the name of the business. Have all payments made to the business account, and use only those funds and the business credit card to make purchases.

How Do I Get Paid?

You have multiple options for paying yourself. Some business owners find it best to write themselves a set paycheck every week. If you are confident that the business will retain enough funds to pay your salary each time, this will streamline the process and make it easier to accurately pay your personal income taxes.

However, if your business is new or unstable, you may find it better to pass funds through the business account to your personal account. You might decide to retain just enough money in the business account to pay for expenses, and transfer everything that is left into your personal account. This is an ideal solution for those who have many personal expenses but few business expenses and earn wildly different sums on each contract.

Setting Up and Maintaining Bookkeeping and Accounting

Many business owners find themselves confused and overwhelmed by the paperwork that is involved in maintaining separate accounts. Consider hiring outside help. A Virtual Assistant company such as IAC Professionals can set up and maintain your bookkeeping and accounting. Your VA can even handle payroll, writing your paycheck each week. You can maintain as much or as little control over the process as you desire. You can hire the VA for a set number of hours per week or per month, or simply retain his or her services on a per-project basis.

6 Easy Steps to Separating Your Personal Life from Your Business

If you work from home, chances are you already know that you’re really pulling “double duty”. You probably work on your business while doing the laundry, corralling the kids, or fixing dinner... and let’s not forget all the phone calls from family and friends expecting you to run errands or just "go out" for an afternoon of fun.

One of the hardest parts of running a home business is separating your work from your family and social life. Here are six proven ways to keep your home life running smoothly while keeping your business on track.

1. First, create a work schedule and stick with it. It may be tempting to answer personal calls during the day or take business calls after-hours, but doing this actually shows that you’re expendable – not dependable – and people will take for granted that you’ll “always be there” for any little things that come up. Even though family comes first, stay true to your business hours and resist the urge to chat with friends or pick up groceries during working hours.

2. Your friends may consider “working from home” an invitation to chat during the day or just go out for coffee or shopping for an afternoon. Make it clear that your business hours are just that – for business. Leave personal calls for after-hours, and you’ll find that your friends will gradually accept your schedule without feeling slighted.

3. Just because you have to set up a work schedule, doesn’t mean that you have to keep the same hours as everyone else. One of the benefits of working for yourself is setting your own hours to fit your most productive times. Whether you’re an early bird or a night owl, you’ll find that you’ll get much more done when you’re attuned to your body’s own natural rhythms. Some people work in the morning, take a break in the afternoon when the kids are home from school, and work again in the evening. Schedule your work time when you feel the most productive and you’ll find that things get done easier, faster and better than when you were dragging along during those same rigid work hours that everyone else has.

4. If getting after-hours business calls or work day personal calls is a problem, it helps to have a separate business phone line, or at least an answering machine or voice mail, to take the incoming calls. This also gives your business a more professional appearance to clients than if you and your family make and receive calls from the same phone line.

5. If at all possible, try to separate your “home office” from the rest of your home. If you don’t have the luxury of a separate room, a room partition or screen can be just as helpful. This also serves as a visual cue to family that you’re working and shouldn’t be bothered.

6. Dress and act professionally while working. Some people find it helpful to dress in casual business attire during their working hours. This reinforces that just because you’re working from home doesn’t make you any less of a professional. Answer the phone with your name, or business name, and keep your children off the phone during business hours. Also, spend money investing in the tools you need to do your job right. A cell phone, fax machine or even a budget computer can help turn your home office into a true workspace.

If you follow all of these tips and stick with them, chances are you’ll find a routine that not only makes you feel productive and active in your business, but also projects the message that you mean business – literally!

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